The Madison Convention and Visitors Bureau will handle all hotel reservations for exhibitors. To receive special FMCA rates, hotel reservations must be arranged through the online housing system Meetingmax. Reservations will NOT be accepted directly through the hotels. Make reservations online, or return the hotel reservation form via mail or fax.
Step 1: Make your reservation online by clicking on the following link: FMCA Hotel Block.
Step 2: Obtain Meetingmax confirmation. Once you have made your reservation it is a confirmed reservation. However, it may take several days for the hotel to process your reservation. Once that occurs, you will receive an e-mail confirmation via Meetingmax.
If you need to cancel or make a change to your reservation, please do not contact the hotel directly. For changes and cancellations on an existing reservation, please refer to the link provided at the bottom of your Meetingmax confirmation e-mail.
Step 1: Mail or fax the hotel reservation form (PDF) request to the FMCA Housing Bureau by Friday, July 1, 2011.
Note: Online housing reservations have first priority. Mailed or faxed forms will not be processed for 24 to 48 hours.
Complete the form and mail to:
FMCA Housing Bureau
c/o Greater Madison Convention & Visitors Bureau
615 E. Washington Ave., Madison, WI 53703
Fax: (608) 441-7010
Step 2: Check your e-mail for a hotel confirmation. Once your reservation has been made by the GMCVB, it is a confirmed reservation. However, it may take several days for the hotel to process your reservation. Once that occurs, you will receive an e-mail confirmation via Meetingmax.
For more information about the FMCA hotel block, call (800) 373-6376 and ask for FMCA Housing. Or, send an e-mail to