Frequently Asked Questions - FMCA's Gillette 2013 Motorhome Showcase
What is a Family Motor Coach Association Family Renuion & Motorhome Showcase?
What are your first thoughts when someone mentions “Family Reunion” to you? Food? Fun? Games? Fellowship? Renewing old acquaintances? Seeing who may be a new addition to the family? Well, just add a few more ingredients and you will have an award winning recipe for an outstanding FMCA event!
Imagine going to one place where you can meet new friends, renew acquaintances, view new motorhomes, shop, learn technical information regarding your motorhome, and be entertained. Come join us and discover that this event is truly a huge family reunion, complete with entertainment, exhibits, and a whole lot of motorhoming fellowship!
Family members own motorhomes; commercial members manufacture and sell products that family members use in their motorhomes. When you put these two groups together … watch out! What you get are four great days to visit hundreds of new state-of-the-art motorhomes including the latest technical and fuel economy features, as well as all the very important products that help you to enjoy this wonderful lifestyle.
Oh … and did we mention all the seminars, craft classes, tours, daytime entertainment, and great nights of evening entertainment that goes along with all the shopping?
FMCA Family Reunions are just one of many member benefits that the not-for-profit association arranges for its members.
Why should I attend?
The reasons why families attend are varied. Here is what attendees have told us:
Family – Family Reunions are all about celebrating the motorhoming family’s lifestyle.
Fellowship – Friends who travel together or who plan opportunities to meet down the road find FMCA Family Reunions a great place to gather.
Motorhome purchase – Many of the major manufacturers and dealers bring their best and newest products to display. It's the best place to compare brands and shop for that next motorhome.
Coach Service – Knowledgeable technicians discuss problems with motorhome owners at the conveniently located FMCA Service Center or at their display. Repairs are arranged on site or at an off site repair facility.
Entertainment – FMCA showcases wholesome family entertainment appropriate for all ages, both throughout the day and in the evening.
Supplier and Component Exhibits – One-stop shopping. Everything a motorhomer needs and much more can be found in the exhibit buildings.
Technical Seminars – Plan to arrive early as most of the technical seminars are very popular and seating may be hard to find. Topics include chassis, engines, transmissions, electrical systems, towing, tires, and communication systems.
Educational Seminars – Safe driving classes, digital photography, microwave-convection cooking, fuel efficiency, as well as full time RVing are a few of the topics that will be presented.
Make-and-Take Craft Seminars – Learn a new skill and walk away with a keepsake. These fun sessions fill up quickly and do require pre-registration on Wednesday beginning at 7:00 a.m. in the Information Center.
Fun, Fitness, and Health Seminars – Where does it hurt? There's probably an exercise that can help. Professional instructors guide motorhomers through exercises they can do while traveling.
Tours – Enjoy exploring the locale with a professional tour company guiding the way. Many tours provide a unique opportunity not offered to individuals visiting on their own.
Travel Destination – Beautiful, warm weather with many opportunities to explore the area.
Uniqueness – Everything a motorhome owner could ask for in one location; information sources, vendors, education, entertainment, fellowship - - and the list goes on and on. Come experience it for yourself!
What is the location of FMCA’s 88th Family Reunion & Motorhome Showcase?
All activities will take place at CAM-PLEX.
CAM-PLEX is located east of downtown Gillette, Wyoming, on Reata Drive just minutes off Interstate 90.
What are the dates of the Gillette Family Reunion & Motorhome Showcase?
The official dates are Wednesday, Thursday, Friday, and Saturday, June 19, 20, 21 and 22, 2013.
Since we want to minimize parking delays, FMCA has established “Parking Days” for Monday and Tuesday, June 17 and 18, based upon the date you register. Your “Date of Admittance” is the earliest time you will be parked. If you arrive later than your assigned arrival time, don’t worry, you will be parked as quickly as possible.
How do I get to the family parking area?
Specific directions for the various parking areas will be included in your confirmation material. Although GPS and other mapping programs may suggest different routing, please follow the directions which have been approved for FMCA’s use by local law enforcement agencies and are “motorhome friendly.”
How can I register?
You have the following choices to register:
a) Regiser online at FMCA.com.
b) Fill out the registration form found in the November 2012, January 2013, February 2013, March 2013, April 2013, and May 2013 issues of Family Motor Coaching magazine. Mail the form, with your check or credit card number, to:
c) Phone (800) 543-3622 or (513) 474-3622, ask for Gillette Family Registration.
d) Fax the registration form to (800) 543-4717 or (513) 474-2332.
Are there other advantages to registering early?
Yes! A savings of $30, if you register by April 29, 2013. Besides the lower cost, early registrations receive their choice of entry dates. Many families prefer to beat the crowd and get parked early.
Actually, you are also helping FMCA and the other attendees by pre-registering and arriving on your early entrance day.
When will I receive my confirmation packet?
Confirmation packets will be mailed as early as April 15. Upon registering, you may also choose to have your confirmation paperwork emailed to you versus being sent via mail. Your parking credentials, however, must either be mailed to you or held at Will Call for you to pick-up. Registrations postmarked after June 7, 2013, will be held and you may pick them up at Will Call at the Holding Area at CAM-PLEX.
Will I be able to register at the Holding Area?
Yes, FMCA provides a registration office in the Holding Area so non-registered families can be ready to move to their permanent parking on Wednesday and begin mingling with new and long-standing friends right away.
P.S. Pre-registration is recommended. However, if you decide after the deadline to attend, you may register at the Holding Area/Information Center, located in the Agriculture/Horticulture Building beginning Friday, August 24.
What happens if I have to cancel?
You will receive a refund if your request is received in writing by June 7, 2013. Your confirmation packet, including credentials for parking and badges, must be returned before a refund will be processed.
Electric cancelled on or before April 29, will receive 100 percent refund. Electric cancelled after April 29, and on or before June 7, will be refunded 50 percent. We’re sorry, we are not able to issue refunds for electric cancelled after June 7, 2013.
All cancellations are subject to a $10 handling fee to cover the cost of printing and postage of materials.
What is Will Call and where is it located?
Will Call is a service provided by FMCA where pre-registered families can choose to pick up their admittance credentials on-site at the Holding Area. Many families ask that their confirmation packets be held for them so they can pick them up at the event. Will Call is at FMCA's Holding Area located on grounds at CAM-PLEX.
What is a Holding Area?
A place where families who did not pre-register, can register for the family reunion; where families meet friends so they can park together; where families arrive prior to assigned parking days and wait for their assigned time to enter the grounds.
What is a Welcome Bag (aka Goody Bag)?
Welcome Bags contain your program, daily schedule of events and map, and the FMCA “Today” newsletter. Members of the Welcome Crew, as well as Volunteers, will be at distribution stations in the parking lots to give you a Welcome bag, and collect your locator card. Locator cards can also be exchanged for a Welcome Bag at the FMCA Office located in the Wyoming Center; and beginning on Sunday, June 16, in the Information Center located in the Wyoming Center from 8:00 a.m. to 5:00 p.m. The Welcome Bag is also known as a goody bag.
Where will everyone be parked?
All families will be parked at CAM-PLEX.
What is the surface of the parking lots?
The parking lots are a combination of grass and hard surface at CAM-PLEX.
What about electric service?
Limited 30-amp electric hookups are available, for an additional cost of $170 and limited 50-amp electric for an additional cost of $215. Be sure to pre-register for electric service when you register. Electrical service will be a combination of house power and power provided by generator. An additional 10-gauge electric cord may be necessary if your motorhome cord does not reach the provided 30-amp receptacle. FMCA also encourages members to have surge protectors on power cords leading to the electrical panel. Limited additional services may be available upon arrival. Since power surges can be caused by a number of factors, FMCA cannot assume liability for power surges or damages caused by such.
If you need to cancel your request for electric, you must do so in writing on or before April 29. From April 30, and on or before June 7, electric fees will be refunded at 50%. Due to contract obligations, absolutely no refunds for electric cancelled after June 7, 2013.
Electric service will be available when you are parked in your final parking space and ends at 10:00 a.m. on Sunday, June 23.
Is there a dump station and fresh water available?
Yes, please check your event program for location and hours. Be prepared and arrive at the grounds with full water tanks and empty holding tanks.
Is motorhome service available?
Yes. The Service Center will be located in the Morningside Park Grandstand, and will open on Wednesday, June 19, from 12 p.m. to 5 p.m.; and Thursday, Friday, and Saturday, June 20, 21, and 22, from 9 a.m. to 4 p.m. Firms that have a service vehicle, request that you make an appointment with their personnel at the FMCA Service Center. The service van will meet you at your coach in your parking area. Please do not bring your motorhome to the service center. Service is limited and some firms may direct you to service facilities outside the grounds. Firms not participating at the service center should be contacted at their exhibit booth beginning on Thursday, June 20, at 9 a.m.
Motorhome service is reserved for members registered for and residing on the event grounds.
What are the hours of the exhibits?
Enjoy visiting the motorhome displays during the Motorhome Preview on Wednesday, June 19, from 5 p.m. to 8:30 p.m. This is in addition to the display hours of 9 a.m. to 5 p.m. on Thursday, Friday and Saturday, June 20, 21, and 22.
Supplier, component, and outdoor supplier demonstration area exhibit hours will be 9 a.m. to 4:00 p.m. on Thursday, Friday and Saturday, June 20, 21, and 22.
Are the exhibits open to the public?
Yes. There is a $5 public gate fee per day per person to go to the exhibits only. Public car parking will be located on Windmill Drive off Garner Lane.
To visit the exhibits, attend all the seminars and evening entertainment for one day, FMCA members and public gate patrons can purchase a daily passport at the public gate for $55 for members and $65 for non members.
What products will be displayed at the motorhome showcase?
Everything from A to Z will be on display at Gillette – the latest motorhome models (Types A, B, C as well as bus conversions) to components and accessories. There will be hundreds of new motorhomes on display for your viewing pleasure, and many manufacturers and dealers have demo vehicles for test drives. We also have hundreds of component/supplier companies displaying a wide range of components and accessories.
How can I exhibit?
What is the Entertainment?
Evening entertainment is open only to registered attendees, and is not open to public gate patrons.
Tuesday, June 18, 7 p.m., Central Pavilion
Daytime entertainment will be located at the south end of East Pavilion.
Tell me about the seminars
Whether you are an experienced motorhomer or new to the lifestyle, you'll find that FMCA's seminars cover all of the bases. The seminar schedule will be listed in the program, which you will receive when you are parked. There will be over 120 seminars encompassing a wide variety of topics, including several technical classes on different aspects of motorhome maintenance, fuel efficiency, health, fitness, healthy cooking, travel, and many make-and-take craft classes. Take advantage of the opportunity to absorb the knowledge from accomplished professionals in the motorhome industry. Many companies are also offering “product specific seminars” outlining what they have to offer for sale at the event.
The seminars begin on Wednesday, June 19, and continue Thursday, Friday, and Saturday, June 20, 21, and 22. Seminars are not open to the general public.
Do I have to sign up for seminars?
The seminars are included in your registration fee. Seating is limited in some of the seminar areas and may fill up early. Be sure to wear your event badge.
A fee for materials will be charged for make-and-take craft classes and the RV Driving Safety Program. Registration for these sessions begins on Wednesday, June 19, at 7 a.m. in the Information Center, located in the Wyoming Center. Classes fill up quickly, so it is recommended you arrive early to the Information Center on Wednesday to register for crafts and the RV Driving Safety Program. Sign-ups for the RV Driving Safety Program can also be done online when you register for the Gillette Family Reunion or by calling the event department at 800-543-3622 or 513-474-3622.
You can register on Wednesday, June 19, from 7 a.m. to 12 p.m., to have your coach weighed by the RV Safety Education Foundation in the Information Center, located in the lobby of the Wyoming Center or during exhibit hours in the supplier exhibits at the RV Safety Education Foundation booth.
What is the address so I can have my mail sent to me?
Mail for family members sent to the address below will be sorted and available at the Information Center, located in the Wyoming Center beginning at noon on Wednesday, June 19.
Your Name and Member Number
The Post Office is located in Gillette at 311 S Kendrick Avenue.
What tours will be offered?
Please check back for the optional sight-seeing tours that will be available in Gillette and the surrounding areas.
Are children and grandchildren welcome?
Absolutely! FMCA provides youth activities for specific age groups to socialize, enjoy pizza parties, play games, and just have fun. Be sure to register the children when you pre-register. Detailed information will be sent to you.
I have friends who would like to come, but they don’t own a motorhome. Can they attend?
Absolutely! There are several ways your friends may attend and be introduced to this great association.
Passports are available if your friends wish to stay in a campground off-site. This category gives the attendee all the privileges of families staying on the grounds without the additional parking charge.
If your friends only wish to come in for a day, a Daily Passport is available at a cost of $55 for members and $65 for non-members per day. The daily passport affords the attendee to see exhibits, attend seminars, and enjoy the evening entertainment scheduled for the day.
A Day Pass entitling the guest to just visit the exhibits is available for $5 per day per person.
Friends who own a towable can stay on grounds by registering the following ways - online at www.fmca.com; mail the registration form located in the Family Motor Coaching; fax the form to (800) 543-4717; phone (800) 543-3622 or email the form to firstname.lastname@example.org. They will register as a non-member.
Is my pet welcome?
Yes. Pets must be kept in the family parking areas unless they are providing service assistance. Pets are to be kept on a leash when outside your motorhome. Please be considerate of others and be a responsible pet owner by cleaning up after your pets. We also ask the pet owners to complete the pet registry located on the back of the locator card.
May I bring my scooter, bike, moped or Segway?
Segways, scooters and similar motorized devices are permitted on grounds; however, they may not be used inside any exhibit hall, evening entertainment area, or any other indoor area due to large crowds.
Licensed vehicles are not permitted inside the exhibit areas and also should not be parked in areas that block fire evacuation.
Due to the number of people visiting indoor displays, only wheelchairs and personal mobility carts are permitted in these areas. Your cooperation is greatly appreciated.
May I rent a golf cart?
Golf carts are available for rent at the family reunion. More information on rental rates and procedures will be included in confirmation packets. Also, the Handicap and Activity Trams, along with the shuttles will efficiently get you around CAM-PLEX.
Where can I find information about the Gillette area?
Will I be able to stay on property after the event?
All families must leave the grounds by 10:00 a.m. on Sunday, June 23. If you would like to stay longer, further information will be provided in the program, as well as in the daily newsletter.
What about weather?
Beautiful! It's usually very pleasant in June in Gillette with mostly sunny days. The average high temperature in June is 77 degrees.
What if I have a question that isn’t answered here?
Call FMCA's staff, toll-Free, at (800) 543-3622 or send an e-mail email@example.com.
The event program will contain loads of information about on-site services. Representatives from the Campbell County Convention and Visitor’s Bureau will be available in the Information Center to assist with questions relating to services available in the local area.
Have fun! Meet some of the most interesting people you’ll find anywhere.